We strive to conform with UK and European Data Protection Legalisations and as a division of the American Institute for Foreign Study (AIFS) we conform to the BBBOnline (Better Business Bureau Online) Privacy Program and 'Safe Harbor' privacy principles of AIFS.
We do not share any information with third parties, nor do we collect or retain any information other than that necessary for us to provide our services to you. We conform to the requirements of the English & Scottish Criminal Record Bureau and once information is no longer required by us for the purposes of placing people on J1 programs in the United States, or informing you of other AIFS programs, any information that we do hold either electronically or on paper is destroyed in secure circumstances.
The only instances in which our policies on privacy will be over ridden are when the safety and welfare of the children are at stake. We give the highest possible priority to the safety and welfare of children and will in all circumstances cooperate with police and government authorities in combating any and every attempt to harm or pursue sexual relations with minors.
How do we use personal information?
We will use your personal information necessary for us to provide our services to you. We do not share any information with unrelated third parties nor do we collect or retain any information other than is required for the provision of our products or services. Information collected during the application process, will be stored securely. Information collected will be securely destroyed if it is no longer required by Camp America.
Where we engage third party contractors (e.g. airlines, embassies etc) to perform services for us, those third party contractors may be required to handle your personal information. Under these circumstances, those third party contractors must safeguard this information and must only use it for the purposes for which it was supplied, although we are not responsible for ensuring this. Other than the above, we will not disclose your personal information without your consent unless disclosure is either necessary to prevent a threat to life or health, authorised or required by law, reasonably necessary to enforce the law or necessary to investigate a suspected unlawful activity.
On-line applications for some AIFS programs may request personal and financial information. Required fields are indicated and acceptance to an AIFS program will depend on this information. AIFS has a secure server to handle credit card information and has implemented appropriate physical, electronic and managerial security procedures in order to protect personal information from loss, misuse, alteration or destruction.
Security of information
Personal information collected by AIFS and our websites is stored in secure operating environments that are not available to the public. AIFS will protect your personal information no matter where we process or store your data.
Trans-Border Data flows
In providing our services to you, it will be necessary for us to forward personal and supportive information to relevent AIFS overseas operations and relevant entities. By submitting your personal data to AIFS, you consent to the transfer of your personal information.
Policy Statement On the Recruitment of Ex-offenders
- As an organisation using the Disclosure and Barring Services (DBS) and Access NI service to assess applicants' suitability for positions of trust, AIFS UK Ltd complies fully with the DBS Code of Practice and undertakes to treat all applicants for positions fairly. It undertakes not to discriminate unfairly against any subject of a Disclosure on the basis of conviction or other information revealed.
- AIFS UK Ltd is committed to the fair treatment of its staff, potential staff or users of its services, regardless of race, gender, religion, sexual orientation, responsibilities for dependants, age, physical/mental disability or offending background.
- We actively promote equality of opportunity for all with the right mix of talent, skills and potential and welcome applications from a wide range of candidates, including those with criminal records. We select all candidates for interview based on their skills, qualifications and experience.
- As Camp America meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974 all applicants who are offered employment will be subject to an enhanced criminal record check before the appointment is confirmed This will include details for cautions, reprimands or final warnings, as well as convictions
- Where a Disclosure is to form part of the recruitment process, we encourage all applicants called for interview to provide details of their criminal record at an early stage in the application process. We request that this information is sent under separate, confidential cover, to a designated person within AIFS UK Ltd and we guarantee that this information is only be seen by those who need to see it as part of the recruitment process.
- We ensure that all those in AIFS UK Ltd who are involved in the recruitment process have been suitably trained to identify and assess the relevance and circumstances of offences. We also ensure that they have received appropriate guidance and training in the relevant legislation relating to the employment of ex-offenders, e.g. the Rehabilitation of Offenders Act 1974.
- At interview, or in a separate discussion, we ensure that an open and measured discussion takes place on the subject of any offences or other matter that might be relevant to the position. Failure to reveal information that is directly relevant to the position sought could lead to withdrawal of an offer of employment.
- We make every subject of a DBS and Access NI Disclosure aware of the existence of the DBS and Access NI Code of Practice and make a copy available on request.
- We undertake to discuss any matter revealed in a Disclosure with the person seeking the position before withdrawing a conditional offer of employment.
Having a criminal record will not necessarily bar you from working with us. This will depend on the nature of the position and the circumstances and background of your offences.
Applicants with Criminal Records - Our Recruitment Policy
If a Police Check reveals something about a person’s history that is of concern, Camp America staff in our recruitment offices will make a decision about whether or not to accept that person as a programme participant.
We will assess such information taking into account:
- The nature of the offence and its level of seriousness
- The relevance of the offence to the position applied for
- The age of the person at the time of the offence
- The age of the victim involved and whether the offence was violent or sexual in nature
- The length of time since the offence took place
- Whether the applicant has a pattern of offending behaviour
- The possibility of the participant successfully securing a visa
When the offence detailed is serious in nature the applicant will not be considered suitable for the programme.
If the revealed information had not been detailed on the participants’ initial online application form the Recruitment Office staff will bring this to the attention of U.S Account Representatives.
Changes to our Policy
From time to time, it may be necessary for us to review and revise this Policy. We reserve the right to change our Policy at any time and should this occur, the amendment would be posted on our website.